Medicare Benefits Schedule - Item 2717

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View Associated Notes

Category 1 - PROFESSIONAL ATTENDANCES

2717

2717 - Additional Information

Item Start Date:
01-Nov-2011
Description Start Date:
01-Nov-2011
Schedule Fee Start Date:
01-Jul-2014

Group
A20 - GP Mental Health Treatment
Subgroup
1 - GP Mental Health Treatment Plans

Professional attendance by a medical practitioner (including a general practitioner who has undertaken mental health skills training, but not including a specialist or consultant physician) of at least 40 minutes in duration for the preparation of a GP mental health treatment plan for a patient

Fee: $134.10 Benefit: 75% = $100.60 100% = $134.10

(See para AN.0.56 of explanatory notes to this Category)

Extended Medicare Safety Net Cap: $402.30


Associated Notes

Category 1 - PROFESSIONAL ATTENDANCES

AN.0.56

GP Mental Health Treatment Items - (Items 2700 to 2717)

This note provides information on the GP Mental Health Treatment items 2700, 2701, 2712, 2713, 2715 and 2717.  It includes an overview of the items, patient and provider eligibility, what activities are involved in providing services rebated by these items, links to other Medicare items and additional claiming information.

Overview

The GP Mental Health Treatment items define services for which Medicare rebates are payable where GPs undertake early intervention, assessment and management of patients with mental disorders.  They include referral pathways for treatment by psychiatrists, clinical psychologists and other allied mental health workers.  These items complement the mental health items for psychiatrists (items 296 - 299), clinical psychologists (items 80000 - 80020) and allied mental health providers (items 80100 - 80170).

The GP Mental Health Treatment items incorporate a model for best practice primary health treatment of patients with mental disorders, including patients with both chronic or non-chronic disorders, that comprises:

· assess and plan;

· provide and/or refer for appropriate treatment and services;

· review and ongoing management as required.

Who can provide

The GP Mental Health Treatment Plan, Review and Consultation items are available for use in general practice by medical practitioners, including general practitioners but excluding specialists or consultant physicians.  The term 'GP' is used in these notes as a generic reference to medical practitioners able to claim these items.

Training Requirements (item 2715 and 2717)

GPs providing Mental Health Treatment Plans, and who have undertaken mental health skills training recognised through the General Practice Mental Health Standards Collaboration, have access to items 2715 and 2717.  For GPs who have not undertaken training, items 2700 and 2701 are available.  Items 2715 provides for a Mental Health Treatment Plan lasting at least 20 minutes and item 2717 provides for a Mental Health Treatment Plan lasting at least 40 minutes.  It is strongly recommended that GPs providing mental health treatment have appropriate mental health training.  GP organisations support the value of appropriate mental health training for GPs using these items.

What patients are eligible - Mental Disorder

These items are for patients with a mental disorder who would benefit from a structured approach to the management of their treatment needs.  Mental disorder is a term used to describe a range of clinically diagnosable disorders that significantly interfere with an individual's cognitive, emotional or social abilities (Refer to the World Health Organisation, 1996, Diagnostic and Management Guidelines for Mental Disorders in Primary Care: ICD‑10 Chapter V Primary Care Version).  Dementia, delirium, tobacco use disorder and mental retardation are not regarded as mental disorders for the purposes of the GP Mental Health Treatment items.

These GP services are available to eligible patients in the community.  GP Mental Health Treatment Plan and Review services can also be provided to private in‑patients (including private in‑patients who are residents of aged care facilities) being discharged from hospital.   Where the GP who provides the GP Mental Health Treatment item is providing in‑patient treatment the item is claimed as an in‑hospital service (at 75% MBS rebate).  GPs are able to contribute to care plans for patients using item 729, Contribution to a Multidisciplinary Care Plan, and to care plans for residents of aged care facilities using item 731.

PREPARING A GP MENTAL HEALTH TREATMENT PLAN - (Item 2700, 2701, 2715 or 2717)

What is involved - Assess and Plan

A rebate can be claimed once the GP has undertaken an assessment and prepared a GP Mental Health Treatment Plan by completing the steps from Assessment to the point where patients do not require a new plan after their initial plan has been prepared, and meeting the relevant requirements listed under 'Additional Claiming Information'.  This item covers both the assessment and preparation of the GP Mental Health Treatment Plan.  Where the patient has a carer, the practitioner may find it useful to consider having the carer present for the assessment and preparation of the GP Mental Health Treatment Plan or components thereof (subject to patient agreement).

Assessment

An assessment of a patient must include:

· recording the patient's agreement for the GP Mental Health Treatment Plan service;

· taking relevant history (biological, psychological, social) including the presenting complaint;

· conducting a mental state examination;

· assessing associated risk and any co-morbidity;

· making a diagnosis and/or formulation; and

· administering an outcome measurement tool, except where it is considered clinically inappropriate.

The assessment can be part of the same consultation in which the GP Mental Health Treatment Plan is developed, or can be undertaken in different visits.  Where separate visits are undertaken for the purpose of assessing the patient and developing the GP Mental Health Treatment Plan, they are part of the GP Mental Health Treatment Plan service and are included in item 2700, 2701, 2715 or 2717.

In order to facilitate ongoing patient focussed management, an outcome measurement tool should be utilised during the assessment and the review of the GP Mental Health Treatment Plan, except where it is considered clinically inappropriate.  The choice of outcome measurement tools to be used is at the clinical discretion of the practitioner.  GPs using such tools should be familiar with their appropriate clinical use, and if not, should seek appropriate education and training.

Preparation of a GP Mental Health Treatment Plan

In addition to assessment of the patient, preparation of a GP Mental Health Treatment Plan must include:

· discussing the assessment with the patient, including the mental health formulation and diagnosis or provisional diagnosis;

· identifying and discussing referral and treatment options with the patient, including appropriate support services;

· agreeing goals with the patient - what should be achieved by the treatment - and any actions the patient will take;

· provision of psycho-education;

· a plan for crisis intervention and/or for relapse prevention, if appropriate at this stage;

· making arrangements for required referrals, treatment, appropriate support services, review and follow-up; and

· documenting this (results of assessment, patient needs, goals and actions, referrals and required treatment/services, and review date) in the patient's GP Mental Health Treatment Plan.

Treatment options can include referral to a psychiatrist; referral to a clinical psychologist for psychological therapies, or to an appropriately trained GP or allied mental health professional for provision of focussed psychological strategy services; pharmacological treatments; and coordination with community support and rehabilitation agencies, mental health services and other health professionals.

Once a GP Mental Health Treatment Plan has been completed and claimed on Medicare either through item 2700, 2701, 2715 or 2717 a patient is eligible to be referred for up to ten (up to 16 services from 1 March 2012 to 31 December 2012 where exceptional circumstances apply) Medicare rebateable allied mental health services per calendar year for psychological therapy or focussed psychological strategy services. Patients will also be eligible to claim up to ten separate services for the provision of group therapy (either as part of psychological therapy or focussed psychological strategies).

When referring patients GPs should provide similar information as per normal GP referral arrangements.  This could include providing a copy of the patient's GP Mental Health Treatment Plan, where appropriate and with the patient's agreement. The necessary referrals should be made after the steps above have been addressed and the patient's GP Mental Health Treatment Plan has been completed.  It should be noted that the patient's mental health treatment plan should be treated as a living document for updating as required.  In particular, the plan can be updated at any time to incorporate relevant information, such as feedback or advice from other health professionals on the diagnosis or treatment of the patient.

On completion of a course of treatment provided through Medicare rebateable services, the service provider must provide a written report on the course of treatment to the GP.  For the purposes of the Medicare rebateable allied mental health items, a course of treatment will consist of the number of services stated on the patient's referral (up to a maximum of six in any one referral).  There may be two or more courses of treatment within a patient's entitlement of up to ten services per calendar year (up to 16 services from 1 March 2012 to 31 December 2012 where exceptional circumstances apply).  The number of services that the patient is being referred for is at the discretion of the referring practitioner (eg. GP).

Many patients will not require a new plan after their initial plan has been prepared.  A new plan should not be prepared unless clinically required, and generally not within 12 months of a previous plan.  Ongoing management can be provided through the GP Mental Health Treatment Consultation and standard consultation items, as required, and reviews of progress through the GP Mental Health Treatment Plan Review item.  A rebate for preparation of a GP Mental Health Treatment Plan will not be paid within 12 months of a previous claim for the patient for the same or another Mental Health Treatment Plan item or within three months following a claim for a GP Mental Health Treatment Review (item 2712 or former item 2719), other than in exceptional circumstances.

REVIEWING A GP MENTAL HEALTH TREATMENT PLAN - (Item 2712)

The review item is a key component for assessing and managing the patient's progress once a GP Mental Health Treatment Plan has been prepared, along with ongoing management through the GP Mental Health Treatment Consultation item and/or standard consultation items.  A patient's GP Mental Health Treatment Plan should be reviewed at least once.

A rebate can be claimed once the GP who prepared the patient's GP Mental Health Treatment Plan (or another GP in the same practice or in another practice where the patient has changed practices) has undertaken a systematic review of the patient's progress against the GP Mental Health Treatment Plan by completing the activities that must be included in a review and meeting the relevant requirements listed under 'Additional Claiming Information'.  The review item can also be used where a psychiatrist has prepared a referred assessment and management plan (item 291), as if that patient had a GP Mental Health Treatment Plan.  The review service must include a personal attendance by the GP with the patient.

The review must include:

· recording the patient's agreement for this service;

· a review of the patient's progress against the goals outlined in the GP Mental Health Treatment Plan;

· modification of the documented GP Mental Health Treatment Plan if required;

· checking, reinforcing and expanding education;

· a plan for crisis intervention and/or for relapse prevention, if appropriate and if not previously provided; and

· re-administration of the outcome measurement tool used in the assessment stage, except where considered clinically inappropriate.

Note:  This review is a formal review point only and it is expected that in most cases there will be other consultations between the patient and the GP as part of ongoing management.

The recommended frequency for the review service, allowing for variation in patients' needs, is:

· an initial review, which should occur between four weeks to six months after the completion of a GP Mental Health Treatment Plan; and

· if required, a further review can occur three months after the first review.

In general, most patients should not require more than two reviews in a 12 month period, with ongoing management through the GP Mental Health Treatment Consultation and standard consultation items, as required.

A rebate will not be paid within three months of a previous claim for the same item/s or within four weeks following a claim for a GP Mental Health Treatment Plan item other than in exceptional circumstances.

GP MENTAL HEALTH TREATMENT CONSULTATION - (Item 2713)

The GP Mental Health Treatment Consultation item is for an extended consultation with a patient where the primary treating problem is related to a mental disorder, including for a patient being managed under a GP Mental Health Treatment Plan.  This item may be used for ongoing management of a patient with a mental disorder.  This item should not be used for the development of a GP Mental Health Treatment Plan.

A GP Mental Health Treatment Consultation must include:

· taking relevant history and identifying the patient's presenting problem(s) (if not previously documented);

· providing treatment, advice and/or referral for other services or treatment; and

· documenting the outcomes of the consultation in the patient's medical records and other relevant mental health plan (where applicable).

A patient may be referred from a GP Mental Health Treatment Consultation for other treatment and services as per normal GP referral arrangements.  This does not include referral for Medicare rebateable services for focussed psychological strategy services, clinical psychology or other allied mental health services, unless the patient is being managed by the GP under a GP Mental Health Treatment Plan or under a referred psychiatrist assessment and management plan (item 291).

Consultations associated with this item must be at least 20 minutes duration.

REFERRAL

Once a GP Mental Health Treatment Plan has been completed and claimed on Medicare, or a GP is managing a patient under a referred psychiatrist assessment and management plan (item 291), a patient is eligible for up to ten (up to 16 services from 1 March 2012 to 31 December 2012 where exceptional circumstances apply) Medicare rebateable allied mental health services per calendar year for services by:

· clinical psychologists providing psychological therapies; or

· appropriately trained GPs or allied mental health professionals providing focussed psychological  strategy (FPS) services.

In addition to the above services, patients will also be eligible to claim up to ten separate services for the provision of group therapy.

When referring patients, GPs should provide similar information as per normal GP referral arrangements, and specifically consider including both a statement identifying that a GP Mental Health Treatment Plan has been completed for the patient (including, where appropriate and with the patient's agreement, attaching a copy of the patient's GP Mental Health Treatment Plan) and clearly identifying the specific number of sessions the patient is being referred for.  Referrals for patients with either a GP Mental Health Treatment Plan or referred psychiatrist assessment and management plan (item 291) should be provided, as required, for an initial course of treatment (a maximum of six services in any one referral but may be less depending on the referral and the patient's clinical need).  There may be two or more courses of treatment within a patient's entitlement of up to ten services per calendar year (up to 16 services from 1 March 2012 to 31 December 2012 where exceptional circumstances apply).  The GP should consider the patient's clinical need for further sessions after the initial referral.  This can be done using a GP Mental Health Treatment Plan Review, a GP Mental Health Treatment Consultation or a standard consultation item.

Provisions exist which allow a further referral for up to an additional six services in a calendar year to be made in exceptional circumstances (to a maximum total of 16 individual allied mental health services per patient from 1 March 2012 to 31 December 2012). 

Note: Patients will be able to receive an additional six individual allied mental health services under exceptional circumstances from 1 March 2012 to 31December2012.  From 1 January 2013 the number of individual allied mental health services for which a person can receive a Medicare rebate will be ten services per calendar year.

Exceptional circumstances are defined as a significant change in the patient's clinical condition or care circumstances which make it appropriate and necessary to increase the maximum number of services.  It is up to the referring practitioner (e.g. GP) to determine that the patient meets these requirements.

Where referrals are provided in exceptional circumstances, both the patient's mental health treatment plan and referral should be annotated to briefly indicate the reason why the allied mental health service involved was required in excess of the 10 services permitted within a calendar year.

Services provided under the Access to Allied Psychological Services (ATAPS) should not be used in addition to the ten (up to 16 services from 1 March 2012 to 31 December 2012 where exceptional circumstances apply) psychological therapy services (items 80000 to 80020), focussed psychological services-allied mental health services (items 80100 to 80170) or GP focussed psychological strategies services (items 2721 to 2727) available under the Better Access to Psychiatrists, Psychologists and General Practitioners through the Medicare Benefits Schedule initiative per calendar year. GPs referring patients for services under the ATAPS program should refer to the ATAPS Operational Guidelines.

ADDITIONAL CLAIMING INFORMATION

Before proceeding with any GP Mental Health Treatment Plan or Review service the GP must ensure that:

(a)              the steps involved in providing the service are explained to the patient and (if appropriate and with the patient's permission) to the patient's carer; and

(b)              the patient's agreement to proceed is recorded.

Before completing any GP Mental Health Treatment Plan or Review service and claiming a benefit for that service, the GP must offer the patient a copy of the treatment plan or reviewed treatment plan and add the document to the patient's records. This should include, subject to the patient's agreement, offering a copy to their carer, where appropriate.  The GP may, with the permission of the patient, provide a copy of the GP Mental Health Treatment Plan, or relevant parts of the plan, to other providers involved in the patient's treatment.

The GP Mental Health Treatment Plan, Review and Consultation items cover the consultations at which the relevant items are undertaken, noting that:

· if a GP Mental Health Treatment item is undertaken or initiated during the course of a consultation for another purpose, the GP Mental Health Treatment Plan, Review or Consultation item and the relevant item for the other consultation may both be claimed;

· if a GP Mental Health Treatment Plan is developed over more than one consultation, and those consultations are for the purposes of developing the plan, only the GP Mental Health Treatment Plan item should be claimed; and

·  if a consultation is for the purpose of a GP Mental Health Treatment Plan, Review or Consultation item, a separate and additional consultation should not be undertaken in conjunction with the mental health consultation, unless it is clinically indicated that a separate problem must be treated immediately.

Where separate consultations are undertaken in conjunction with mental health consultations, the patient's invoice or Medicare voucher (assignment of benefit form) for the separate consultation should be annotated (e.g. separate consultation clinically required/indicated).

A benefit is not claimable and an account should not be rendered until all components of the relevant item have been provided.

All consultations conducted as part of the GP Mental Health Treatment items must be rendered by the GP and include a personal attendance with the patient.  A specialist mental health nurse, other allied health practitioner, Aboriginal and Torres Strait Islander health practitioner or Aboriginal Health Worker with appropriate mental health qualifications and training may provide general assistance to GPs in provision of mental health care.

Exceptional circumstances

There are minimum time intervals for payment of rebates for GP Mental Health Treatment items (as detailed above), with provision for claims to be made earlier than these minimum intervals in exceptional circumstances.  In addition, eligible patients may be referred for up to 10 individual and 10 group therapy Medicare rebateable allied mental health services per calendar year, with provision for referral for up to an additional 6 individual services in exceptional circumstances from 1 March 2012 to 31 December 2012. 

Note: Patients will be able to receive an additional six individual allied mental health services under exceptional circumstances from 1 March 2012 to 31December2012.  From 1 January 2013 the number of individual allied mental health services for which a person can receive a Medicare rebate will be ten services per calendar year.

Exceptional circumstances exist for a patient if there has been a significant change in the patient's clinical condition or care requirements that requires, for example a new GP Mental Health Treatment Plan or a new Review, rather than amending the existing GP Mental Health Treatment Plan. 

Where a service is provided in exceptional circumstances, the patient's invoice or Medicare voucher (assignment of benefit form) should be annotated to briefly indicate the reason why the service involved was required earlier than the minimum time interval for the relevant item (for example, annotated as clinically indicated, discharge, exceptional circumstances, significant change).

Links to other Medicare Services

It is preferable that wherever possible patients have only one plan for primary care management of their mental disorder.  As a general principle the creation of multiple plans should be avoided, unless the patient clearly requires an additional plan for the management of a separate medical condition. 

The Chronic Disease Management (CDM) care plan items (items 721, 723, 729, 731 and 732) continue to be available for patients with chronic medical conditions, including patients with complex needs.

· Where a patient has a mental health condition only, it is anticipated that they will be managed under the new GP Mental Health Treatment items.

· Where a patient has a separate chronic medical condition, it may be appropriate to manage the patient's medical condition through a GP Management Plan, and to manage their mental health condition through a GP Mental Health Treatment Plan.  In this case, both items can be used.

· Where a patient has a mental health condition as well as significant co-morbidities and complex needs requiring team-based care, the GP is able to use both the CDM items (for team-based care) and the GP Mental Health Treatment items.

The Department of Human Services (DHS) has developed a Health Practitioner Guideline to substantiate the preparation of a valid GP Mental Health treatment Plan which is located on the DHS website.

Related Items: 2700 2701 2712 2713 2715 2717


Legend

  • Assist - Addition/Deletion of (Assist.)
  • Amend - Amended Description
  • Anaes - Anaesthetic Values Amended
  • Emsn - EMSN Change
  • Fee - Fee Amended
  • Renum - Item Number Change (renumbered)
  • New - New Item
  • NewMin - New Item (previous Ministerial Determination)
  • Qfe - QFE Change