Category 5 - DIAGNOSTIC IMAGING SERVICES
IN.0.6
Requests for R-type Diagnostic Imaging Services
IN.0.6
Requests for R-type Diagnostic Imaging Services
Request requirements
Medicare benefits are not payable for diagnostic imaging services that are classified as R-type (requested) services unless, prior to commencing the relevant service, the practitioner receives a request from a requesting practitioner who determined the service was necessary.
There are exemptions to the request requirements in specified circumstances. These circumstances are detailed below under 'Exemptions from the written request requirements for R-type diagnostic imaging services'.
Expiry of a diagnostic imaging request
Requests for diagnostic imaging do not expire and are valid until the required test has been performed.
Form of a diagnostic imaging request
Responsibility for the adequacy of requesting details rests with the requesting practitioner. A request for a diagnostic imaging service does not have to be in a particular form, however, the legislation provides that a request must be in writing and contain sufficient information, in terms that are generally understood by the profession, to clearly identify the item/s of service requested.
The Electronic Transactions Act 1999 allows for documents required by law to be in writing, to instead be provided electronically in a range of circumstances. Diagnostic imaging requests may be made by email or other electronic medium, either directly to the imaging practice (with the patient’s consent), or via the patient, as long as:
- the recipient agrees to the request being made in that form;
- it would be accessible for subsequent reference; and
- it contains the information prescribed as for requests made in writing.
There is no requirement for a diagnostic imaging request to be signed.
A written request must contain the name and address or name and provider number in respect of the place of practice of the requesting practitioner.
A request to a medical imaging specialist for a diagnostic imaging service should include sufficient clinical information to assist the service provider to accurately provide the diagnostic imaging service requested and:
- ensure compliance with the MBS item descriptors, and
- where the requested service involves ionising radiation (x-ray, CT etc.), make a decision whether to expose the patient to radiation, consistent with the diagnostic imaging providers’ obligations under the International Commission on Radiological Protection’s doctrine of radiation protection.
Unless sufficient clinical information is provided, the requesting practitioner may be asked to provide additional information to the diagnostic imaging provider, which could result in delays for the patient.
The following should be provided on a request for a diagnostic imaging service:
- A clear and legible request - a request must be in writing, dated and be legible so that all information contained is transferred between requestor and provider without loss of content or meaning, or risk of misinterpretation. The use of abbreviations should be avoided. Where permitted, verbal referrals should ensure clear communication between the requestor and provider.
Under the Electronic Transactions Act 1999, this information can be provided in electronic form.
Identity of the patient – a request should include details which confirm the identity of the patient, including their contact details.
Identity of the requestor – a request should include the identity and contact details of the requesting practitioner, including their Medicare provider number, to ensure effective and timely communication.
Clinical detail - a request should include a clinical justification for each examination requested and performed to support the performance of the diagnostic imaging examination.
- Requests should contain information to enable the provider to confirm that the requested diagnostic imaging modality and examination are appropriate to that individual patient's presentation and circumstances, to answer the referrer's diagnostic question with the least number of diagnostic steps (with due regard for patient safety, radiation dose, local expertise and cost).
- Where the request is for diagnostic imaging involving ionising radiation (e.g. x-ray, CT) the request should include clinical information for the provider to determine whether the expected clinical benefit to the patient of being exposed to diagnostic radiation outweighs the risk of radiation exposure ('justification for medical radiation exposure').
- The provider must have sufficient information to justify and approve a medical radiation procedure. Where known, this information should include pregnancy status for women of child-bearing age.
Before requesting a diagnostic imaging service, the requesting practitioner must turn their mind to the clinical relevance of the request and determine that the service is necessary. For example, an ultrasound to determine the sex of a foetus is generally not a clinically relevant service, unless there is an indication this service will determine further courses of treatment (e.g. where there is a genetic risk of a sex-related disease or condition).
The requestor should consider whether:
- they are duplicating recent tests.
- the results would change the diagnosis, affect patient management or do more harm than good.
- Royal Australian and New Zealand College of Radiologist (RANZCR)’s Education Modules for appropriate Imaging Referrals contains decision support tools for select clinical scenarios.
- the Australian Radiation Protection and Nuclear Safety Agency’s Radiation Protection of the Patient Module provides information about diagnostic imaging for medical practitioners, to ensure radiation use is justified, and may aid in communicating benefits and risks of diagnostic imaging modalities to patients.
- the benefits and risks to the patient or carer have been communicated, including any alternatives available, and
- there is information available to the patient about the tests requested. Consumer resources available include the:
o NPS Medicine Wise Choosing Wisely program
o Consumers Health Forum’s Why do I even need this test? A Diagnostic Imaging and Informed Consent Consumer Resource
o RANZCR’s Inside Radiology website.
MBS requirements - a request should meet any specific MBS item requirements. Failure to provide this information may mean that a Medicare benefit is not paid for the service.
Who may request a diagnostic imaging service?
The following practitioners may request a diagnostic imaging service:
Medical practitioners, specialists and consultant physicians
Specialists and consultant physicians can request any diagnostic imaging service (some exceptions apply, for example, obstetric ultrasound item 55712 where the requester needs to have obstetric qualifications).
Other medical practitioners can request any service and specific MRI Services – including on behalf of the treating practitioner, for example, by a resident medical officer at a hospital on behalf of the patient's treating practitioner.
Dentists
All dental practitioners who are registered under the National Law may request the following items:
57509, 57515, 57521, 57523, 57527, 57901 to 57969, 58100, 58300, 58503, 58903, 59733, 59739, 59751, 60500 and 60503.
Dental specialists are able to request the items listed above, as well as specific additional items depending on their specialty as set out below.
Approved dental practitioners
55028, 55030, 55032, 56001 to 56220, 56224, 56301 to 56507, 56801 to 57007, 57341, 57362, 57703, 57709, 57712, 57715, 58103 to 58115, 58306, 58506, 58521 to 58527, 58909, 59103, 59703, 60000 to 60009, 60506, 60509, 61109, 61372, 61421, 61425, 61429, 61430, 61433, 61434, 61446, 61449, 61450, 61453, 61454, 61457, 61462, 63007 and 63334.
Note: Approved dental practitioners are dentists who were approved by the Minister before 1 November 2004 for the definition of professional service in subsection 3(1) of the Health Insurance Act 1973. Practitioners should contact Services Australia to determine their eligibility for requesting these services.
Oral and maxillofacial surgeons (with medical specialist registration)
Oral and maxillofacial surgeons who also have a medical qualification and are registered as medical specialist can request items in the Diagnostic Imaging Services Table, subject to their scope of practice and any clauses or requirements relevant to the individual item.
Prosthodontists
55028, 56013, 56016, 56022, 56028, 57362, 58306, 61421, 61425, 61429, 61430, 61433, 61434, 61446, 61449, 61450, 61453, 61454, 61457, 61462 and 63334.
Periodontists, endodontists, paediatric dentistry specialists and orthodontists
56022, 57362, 58306, 61421, 61454, 61457 and 63334.
Specialists in oral medicine, oral and maxillofacial pathology, oral surgery and special needs dentistry
55028, 55030, 55032, 56001, 56007, 56010, 56013, 56016, 56022, 56028, 56101, 56107, 56301, 56307, 56401, 56407, 57341, 57362, 58306, 58506, 58909, 59103, 59703, 60000 to 60009, 60506, 60509, 61109, 61372, 61421, 61425, 61429, 61430, 61433, 61434, 61446, 61449, 61450, 61453, 61454, 61457, 61462, 63007 and 63334.
Chiropractors
57712, 57715, 58100 to 58106, 58109 and 58112.
Physiotherapists and Osteopaths
57712, 57715, 58100 to 58106, 58109, 58112, 58120 and 58121.
Podiatrists
55844, 55888, 55889, 55890, 55891, 55892, 55893, 55894, 55895, 57521, 57523 and 57527.
Participating Nurse Practitioners
55036, 55066, 55070, 55071, 55076, 55600, 55768, 55812, 55844, 55848, 55850, 55852, 55856, 55858, 55860, 55862, 55864, 55866, 55868, 55870, 55872, 55874, 55876, 55878, 55880, 55882, 55884, 55886, 55888, 55890, 55892, 55894, 57509, 57515, 57521, 57523, 57527, 57703, 57709, 57712, 57715, 57721, 58503 to 58527.
Participating Midwives
55700, 55704, 55706, 55707, 55718.
Request to specified provider not required
It is not necessary that a written request for a diagnostic imaging service be addressed to a particular provider or that, if the request is addressed to a particular provider, the service must be rendered by that provider. Request forms containing relevant information about a diagnostic imaging provider supplied, or made available to, a requesting practitioner by a diagnostic imaging provider must include a statement that informs the patient that the request may be taken to a diagnostic imaging provider of the patient's choice.
Request for more than one service and limit on time to render services
The requesting practitioner may use a single request to order a number of diagnostic imaging services. However, all services provided under this request must be rendered within seven days after the rendering of the first service.
Contravention of request requirements
A practitioner who, without reasonable excuse makes a request for a diagnostic imaging service that does not include the required information in their request or in a request made on their behalf is guilty of an offence under the Health Insurance Act 1973 punishable, upon conviction, by a fine of up to 10 penalty units.
A practitioner who renders "R-type" diagnostic imaging services and who, without reasonable excuse, provides either directly or indirectly, to a requesting practitioner a document to be used in the making of a request which would contravene the request information requirements is guilty of an offence under the Health Insurance Act 1973. The offence is punishable, upon conviction, by a fine of up to 10 penalty units.
Exemptions from the written request requirements for R-type diagnostic imaging services
There are exemptions from the general written request requirements (R-type) diagnostic imaging services and these are outlined as follows:
Consultant physician or specialist
A consultant physician or specialist is a medical practitioner recognised for the purposes of the Health Insurance Act 1973 as a specialist or consultant physician, in a particular specialty.
A written request is not required for the payment of Medicare benefits when the diagnostic imaging service is provided by or on behalf of a consultant physician or a specialist (other than a specialist in diagnostic radiology) in their specialty and after clinical assessment determines that the service was necessary.
However, if in the referral to the consultant physician or specialist, the referring practitioner specifically requests a diagnostic imaging service (eg to a cardiologist to perform an echocardiogram) the service provided is a requested, not self-determined service. If further services are subsequently provided, these further services are self-determined - see "Additional services".
Additional services
A written request is not required for a diagnostic imaging service if that service was provided after one which has been formally requested and the providing practitioner determines that, on the basis of the results obtained from the requested service, that an additional service was necessary. However, the following services cannot be self- determined as "additional services":
- MRI services;
- PET services; and
- services not otherwise able to be requested by the original requesting practitioner.
For details required for accounts/receipts see Note IN.0.8.
Substituted services
A provider may substitute a service for the service originally requested when:
- the provider determines, from the clinical information provided on the request, that the substituted service would be more appropriate for the diagnosis of the patient's condition; and
- the provider has consulted with the requesting practitioner or taken all reasonable steps to do so before providing the substituted service; and
- the substituted service was one that would be accepted as a more appropriate service in the circumstances by the practitioner's speciality group.
However, the following services cannot be substituted:
- MRI services;
- PET services; and
- services not otherwise able to be requested by the original requesting practitioner.
For details required for accounts/receipts see Note IN.0.8.
Remote areas
A written request is not required for the payment of Medicare benefits for a R-type diagnostic imaging service rendered by a medical practitioner in a remote area provided:
- the R-type service is not one for which there is a corresponding NR-type service; and
- the medical practitioner rendering the service has been granted a remote area exemption for that service.
For details required for accounts/receipts see Note IN.0.8.
Definition of remote area
The definition of a remote area is one that is more than 30 kilometres by road from:
a) a hospital which provides a radiology service under the direction of a specialist in the specialty of diagnostic radiology; and
b) a free-standing radiology facility under the direction of a specialist in the specialty of diagnostic radiology.
Application for remote area exemption
A medical practitioner, other than a consultant physician or specialist, who believes that they qualify for exemption under the remote area definition, should obtain an application form from Services Australia website https://www.servicesaustralia.gov.au or by contacting Services Australia' Provider Eligibility Section, by email at sa.prov.elig@servicesaustralia.gov.au or via phone on 1800 032 259 Monday to Friday, between 8.30 am and 5.00 pm, Australian Eastern Standard Time.
Quality assurance requirement for remote area exemption
Application for, or continuation of, a remote area exemption will be contingent on practitioners being enrolled in an approved continuing medical education and quality assurance program. For further information, please visit the Australian College of Rural and Remote Medicine (ACRRM) website at www.acrrm.org.au, or call the ACRRM on 1800 223 226.
Emergencies
The written request requirement does not apply if the providing practitioner determines that, because the need for the service arose in an emergency, the service should be performed as quickly as possible.
For details required for accounts/receipts see Note IN.0.8.
Lost requests
The written request requirement does not apply where:
- the person who received the diagnostic imaging service, or someone acting on that person's behalf, claimed that a written request had been made for such a service but that the request had been lost; and
- the provider of the diagnostic imaging service or that provider's agent or employee obtained confirmation from the requesting practitioner that the request had been made.
The lost request exemption is applicable only to services that the practitioner could originally request.
For details required for accounts/receipts see Note IN.0.8.
Pre-existing diagnostic imaging practices
The legislation provides for exemption from the written request requirement for services provided by practitioners who have operated pre-existing diagnostic imaging practices. The exemption applies to the services covered by the following items: 57712, 57715, 57901, 57902, 57907, 57915, 57921, 58100 to 58115, 58521, 58524, 58527, 58700 and 59103.
To qualify for this pre-existing exemption the providing practitioner must:
- be treating their own patient;
- have determined that the service was necessary;
- have rendered between 17 October 1988 and 16 October 1990 at least 50 services (which resulted in the payment of Medicare benefits) of the kind which have been designated "R-type" services from 1 May 1991;
- provide the exempted services at the practice location where the services which enabled the practitioner to qualify for this exemption were rendered; and
- be enrolled in an approved continuing medical education and quality assurance program from 1 January 2001. For further information, please contact the Royal Australian College of General Practitioners (RACGP), at www.racgp.org.au, on 1800 472 247 or via email to racgp@racgp.org.au, or the Australian College of Rural and Remote Medicine (ACRRM), at www.acrrm.org.au or by calling 1800 223 226.
Benefits are only payable for services exempted under these provisions where the service was provided by the exempted medical practitioner at the exempted location. Exemptions are not transferable.
For details required for accounts/receipts see Note IN.0.8.
Retention of requests
A medical practitioner who has rendered an R-type diagnostic imaging service in response to a written request must retain that request for a period of two years commencing on the day on which the service was rendered.
A medical practitioner must, if requested by Services Australia, produce written requests retained by that practitioner for an R-type diagnostic imaging service as soon as practicable and in any case by the end of the day after the day on which Services Australia's request was made. An employee of Services Australia is authorised to make and retain copies of or take and retain extracts from written requests or written confirmations of lost requests.
A medical practitioner who, without reasonable excuse, fails to comply with the above requirements is guilty of an offence under the Health Insurance Act 1973 punishable, upon conviction, by a fine of up to 10 penalty units.
The Department of Health and Aged Care has developed a Health Practitioner Guideline to substantiate that a valid request existed (pathology or diagnostic imaging), which is located online at www.health.gov.au.
Legend
- Assist - Addition/Deletion of (Assist.)
- Amend - Amended Description
- Anaes - Anaesthetic Values Amended
- Emsn - EMSN Change
- Fee - Fee Amended
- Renum - Item Number Change (renumbered)
- New - New Item
- NewMin - New Item (previous Ministerial Determination)
- Qfe - QFE Change